This Privacy Policy fully complies with the General Data Protection Regulation (EU) 2016/679 (hereinafter “GDPR”) and Greek Law (Law 4624/2019). It aims to inform you about the collection and processing of your personal data when you use and navigate the “Researchers’ Night” website at https://researchersnight.gr.
By browsing and using the “Researchers’ Night” website, users/visitors acknowledge that they have read, understood, and unconditionally accepted this Privacy Policy.
Data Controller
The data controller for the purposes of operating this website is the NATIONAL CENTER FOR RESEARCH AND TECHNOLOGICAL DEVELOPMENT (CERTH), 6th km Charilaou – Thermi Road, P.O. Box 57001, Thessaloniki, Greece.
Personal Data Collected
To contact us, you must complete the online contact form, providing your name and email address as mandatory fields. Optionally, you may provide your phone number if you wish.
In the context of the “ChatLab” action, to book an appointment with a researcher of your choice, you will need to fill in mandatory fields, including your full name, email address, phone number, city of residence, school or group you represent, the number of individuals represented, and the category of your group.
During your visit to this website, automatic information may also be collected, such as the IP address of your computer and cookie-related data. For more details on cookie usage, please refer to our Cookie Policy.
We emphasize that we do not knowingly collect information directly from children under the age of 16. If we inadvertently receive data from a minor, e.g., through the contact form or the “ChatLab” action, we will take steps to delete the data immediately upon discovering its origin. Please contact us immediately if you become aware that a child under 16 has provided us with their personal data.
Purpose and Legal Basis for Data Processing
The collection and processing of personal data via the website’s contact form are necessary for submitting the form correctly and enabling communication with the user/visitor, allowing us to respond comprehensively to their message.
Regarding the personal data you provide on the “ChatLab” page, their collection and processing are necessary for effectively scheduling your appointment with the desired researcher and organizing and conducting the “ChatLab” action.
Providing your data in the above cases is voluntary and initiated by you; therefore, the processing is based on your consent.
As for the aforementioned technical information collected automatically, it is necessary and used to ensure the seamless operation and display of the website. We use such data to optimize website functionality and performance and enhance the user experience. Note that the use of optional cookies is based solely on your prior explicit consent.
Retention Period of Personal Data
Personal data is retained only for as long as necessary to fulfill the aforementioned processing purposes and, at the latest, for five (5) years after the end of the funded project under which the “Researchers’ Night” takes place. Subsequently, the data is deleted unless retention, in whole or in part, is required by law or necessary for the establishment, exercise, or defense of legal claims.
Disclosure/Transfer of Data to Third Parties
Personal data collected may be disclosed to third parties as required by law or necessary to fulfill the processing purposes, in compliance with applicable legislation. Such disclosures may include the co-organizers of the “Researchers’ Night,” public authorities, entities and organizations, courts, and CERTH’s partners, such as individuals or legal entities handling specific services and website functions (processors). Only the data necessary for achieving the intended purposes are transferred to these entities, and they are contractually bound to maintain confidentiality and ensure secure data processing.
It is noted that personal data collected will not be transferred, sold, rented, or exchanged with third parties for commercial promotion purposes, nor will it be transferred outside the European Union/EEA.
Confidentiality and Security
The personal data collected for the purposes of this website’s operation are strictly confidential and retained solely for processing purposes. To ensure an adequate level of data protection, appropriate technical and organizational measures are implemented to prevent risks arising from processing, including accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access to personal data transmitted, stored, or otherwise processed.
Your Legal Rights
Under applicable data protection laws, you have the following rights:
Right to Information and Access: You have the right to be informed about whether we hold your data, its purpose and method of processing, its protection, and your rights as a data subject. You may request access to your data.
Right to Rectification: If you believe your personal data is inaccurate or needs updating, you have the right to request correction of inaccurate information and completion of incomplete details.
Right to Restriction of Processing: If you believe your data is inaccurate, its processing is unlawful, it is no longer needed, or you object to automated processing, you may request the restriction of processing.
Right to Object to Processing: You have the right to object to your data processing at any time for reasons related to your specific situation, unless there are compelling and legitimate grounds for processing that override your interests, rights, and freedoms or for establishing, exercising, or defending legal claims.
Right to Erasure (“Right to be Forgotten”): You have the right to request the deletion of your data if it is no longer necessary for a specific lawful purpose.
Right to Data Portability: You may request to receive or transfer your data in a structured, commonly used, and machine-readable format to another data controller.
Right to Withdraw Consent: You have the right to withdraw your consent at any time. Where your consent is the sole legal basis for processing, we will cease processing your data upon withdrawal. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
We note that this website does not perform exclusively automated individual decision-making, including profiling, that produces legal effects concerning you or significantly affects you.
It should be noted that the above rights may be restricted under applicable data protection laws.
Finally, if you believe that a request has not been adequately satisfied or any of the above data processing violates your right to data protection, you have the right to lodge a complaint with the Data Protection Authority.
Policy Amendments
This policy may change, in whole or in part, at our sole discretion and without notice, whenever required, always following current national and European laws. Therefore, we encourage you to visit this website regularly for updates.
Contact
For any questions regarding this policy or to exercise your rights, you can contact us at researchersnight@certh.gr .
